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Complaint handling

Stack of policy folders and paperwork on a desk
byRachel Gale
9 March 2026
Complaint Handling, Decision Making, Governance, Ombudsman, Policy

How To Ensure Staff Apply Policies When Dealing With Complaints

Many organisations lose escalated complaints not because they lack policies, but because their policies are not applied consistently. Here’s how governance and decision checklists can reduce risk.
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Customer shaking hands with receptionist in a housing office
byRachel Gale
19 February 2026
Complaint Data, Complaint Handling, Early resolution, Governance, Policy

Service Recovery Paradox: The Hidden Power of Complaints

What is the Service Recovery Paradox? Discover why early complaint resolution and learning from feedback are essential for building customer trust.
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A barrier in front of a document entitled policy
byRachel Gale
28 January 2026
Accessible, Complaint Data, Complaint Handling, Policy

How to understand if your low complaint numbers are actually a good thing

Low complaint volumes can hide risk. Learn why barriers to complaining prevent early insight and how accessible processes protect organisations.
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Person at a desk reviewing papers with an open laptop nearby
byRachel Gale
19 January 2026
Policy

When Your Own Policy Lets You Down

Policies are often written with good intent, but over time they can drift away from day-to-day reality. This piece looks at how that gap creates dissatisfaction and why realistic...
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Person facing computer reading documents
byRachel Gale
14 January 2026
Complaint Data, Complaint Handling

Complaints as Insight: Why Recording Complaints Properly Matters

Complaints are early warning signs. Learn why low complaint numbers can hide deeper issues, and how organisations can use complaints data to improve services and build trust.
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Man at desk reviewing a report
byRachel Gale
8 January 2026
Complaint Handling, Decision Making, Ombudsman

Why Recording Decision-Making Properly Matters in Complaint Handling

Yesterday, I supported a Local Authority with some advice on best-practice complaints handling. The complaint itself was complex, sensitive and had been running for almost two years. Multiple decisions....
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De-escalation techniques for complaint handling teams
byRachel Gale
21 December 2025
Complaint Handling, Training

How to De-Escalate Complaints Quickly: 5 Techniques Complaint Teams Can Use Today

Practical de-escalation techniques complaint teams can use immediately to reduce escalation, improve trust and protect staff wellbeing.
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Recent Posts

  • How To Ensure Staff Apply Policies When Dealing With Complaints
  • Why Strong Governance Starts Before the Boardroom
  • Service Recovery Paradox: The Hidden Power of Complaints
  • Why complaints handling feels harder than it used to (and how training can help)
  • How to understand if your low complaint numbers are actually a good thing

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